This example is about a different decision, so it shows the format without touching Project 2. Read the one-pager the way your reader would, then use the panel to see what each part does.
To: Department chair · From: Course instructor · October 2026Teaching example. Figures are illustrative, for teaching the format.
Recommendation: keep the extension policy
Decision document. I am asking the department chair to approve keeping the extension policy for Spring 2027, by November 13.
Bottom line. The policy rewards students who plan ahead. Less work goes missing, and most work that needs more time is now arranged before the due date instead of penalized after it.
98 of 100assignments submittedwas 95 under the late penalty alone
9 in 10extension requests sent a day or more before the due datealmost none were asked for under the late penalty alone
6 a weekextension requests across both sectionseach answered with one Canvas reply
Most work that needs more time is now arranged in advance
Assignments that missed the original due date, by policy
Extended, asked before the due date
Late, with the penalty
Not submitted
Policy
Assignments per 100 assigned
Assignments that missed the original due date, per 100 assigned (illustrative)
Policy
Extended, asked before the due date
Late, with the penalty
Not submitted
In all
Late penalty alone
0
11
5
16
Extension policy
11
3
2
16
Source: illustrative figures, one term under each policy.
What I recommend
Approve the policy for Spring 2027 by November 13. A Canvas message before the due date keeps the work eligible for full credit, and without one the late penalty still applies.
Keep the rule that a request comes before the due date. Late work fell from 11 to 3 per 100, likely because requests now come in ahead, and at work more time on one task also means asking the people who depend on it before the date passes.
I will report three measures to you by June 1, 2027: work not submitted, late work, and the share of requests sent a day or more ahead.
Limits and next step. This compares one term under each policy, with different students and no control group, so some of the change may have other causes. If the June report shows late work back near its old level, I will propose a change.